Review this page for resources and information relating to day to day work at CCA.

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• HR Forms
• Workday Support and Self-Help Guides
• Employer Postings
• Equal Employment Practices and Accommodations
• Pet and Emotional Support Animal Policies
• Work-Related Injuries
• State Specific Workers' Compensation Notices
• Employment Verifications
• Lactation Rooms

• Initial Complaint Form
• Lactation Accommodation Request Form
• Work-related Injury Report Form
• Employee Handbook
• Volunteer agreement (hourly employees)
• 2024 Holiday Calendar
• International hires
• J-1 visa procedures & checklist

The majority of Human Resource functions are available to all employees in Workday.

Employee self-service items include:

• Timesheets and paystubs
• Compensation and benefit details
• Update personal and emergency contact information
• Enroll in the commuter and parking Flexible Spending Accounts
• Enroll in the 403(b) Retirement Account
• Submit a job requisition for a new position opening or hire a new worker (managers only)

Review Workday support and self-help guides » as well as Workday Learning

CCA is required to provide employees with federal and state legal postings, informing employees about their rights and responsibilities. Please reach out to hr@cca.edu with any questions.

NOTICE OF PETITION FOR ELECTION (NLRB)

This notice is to inform employees that California College of the Arts Ranked Faculty United, California Federation of Teachers (CFT) has filed a petition with the National Labor Relations Board (NLRB), a Federal agency, in Case 20-RC-331631 seeking an election to become certified as the representative of the employees of California College of the Arts in the unit set forth below:

Including: All ranked full-time and ranked part-time faculty, including all tenured, tenure track, and ranked renewable Assistant Professors, Associate Professors, and Professors, including all ranked faculty serving as chairs, assistant chairs, associate chairs, and directors.

Excluding: All other employees, managerial employees, guards, and supervisors as defined in the Act.

This notice also provides you with information about your basic rights under the National Labor Relations Act, the processing of the petition, and rules to keep NLRB elections fair and honest.

Please view the full notice here.

Federal

• Fair Labor Standards Act (FLSA) Minimum Wage - Federal Minimum Wage $7.25 per hour
  • Overtime Pay
  • Child Labor
  • Tip Credit
  • Nursing Mothers
  • Enforcement
  • Additional Information
• Occupational Safety and Health Act (OSHA)
  • Job Safety and Health
  • Worker Rights
  • Employer Requirements
• Uniformed Services Employment and Reemployment Rights Act (USERRA)
  • Reemployment Rights
  • Health Insurance Protection
  • Right to be free from discrimination and retaliation
  • Enforcement
• Employee Polygraph Protection Act (EPPA) - Prohibits most private employers from using lie detector tests either for pre-employment screening or during the course of employment.
  • Exemptions
  • Examinee Rights
  • Enforcements
• Equal Employment Opportunity is the Law - Applicants to and employees are protected under Federal law from discrimination on the bases of: race, color, religion, sex, national origin; disability, age, sex (wages), genetics, retaliation.
  • What to do if you believe discrimination has occurred
• Family and Medical Leave Act (FMLA) - Provides employees with 12 months of service and with at least 1250 hours worked during the last 12 months with 12 weeks of unpaid leave for birth or placement for adoption of child, one's own serious health condition, or for the serious health condition of spouse, child or parent.

State: California

• CA Minimum Wage
• Paid Sick Leave - Provides information about paid sick leave entitlement and usage.
• Payday Notice - Regular paydays for employees of CCA shall be as follows: Exempt every 1st and 15th of the month, Non-exempt are every 10th and 26th of the month.
• Safety & Health Protection On the Job
• Emergency Number - Dial 911
• Notice to Employees Injuries Caused by Work
  • MPN website: www.chubb.com
  • MPN Identification number: 7173-75-19
  • If you need help locating an MPN physician, call your MPN access assistant at: 1-800-699-9916
  • Workers' compensation insurer: Chubb
• Whistleblower Protections
  • Who is protected?
  • What is a whistleblower?
  • What protections are afforded to whistleblowers?
  • How to report improper acts
• California Law Prohibits Workplace Discrimination & Harassment
• Transgender Rights in the Workplace
• Your Rights and Obligations as a Pregnant Employee
• Family Care and Medical Leave and Pregnancy Disability Leave
• Notice to Employees
  • Unemployment Insurance
  • Disability Insurance
  • Paid Family Leave
• Time Off to Vote - You may take as much time as you need to vote, but only two hours of that time will be paid.

Local Ordinances: City & County of San Francisco

• San Francisco Minimum Wage
• Paid Sick Leave
• Consideration of Salary History
• Fair Chance
• Health Care Security Ordinance
• Paid Parental Leave Ordinance
• San Francisco Family Friendly Workplace Ordinance

To comply with applicable laws ensuring equal employment opportunities to qualified individuals with disabilities, the college will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual who is an applicant or an employee, unless undue hardship for the college would result. Any applicant or employee who requires an accommodation in order to perform the essential functions of their job should contact the director of human resources and request such an accommodation. The college will conduct an investigation to identify the barriers that make it difficult for the applicant or employee to have an equal opportunity to perform their job and then identify what possible accommodation, if any, would help to eliminate the barriers. If the accommodation is reasonable and will not impose an undue hardship, the college will make the accommodation. The college may also propose alternative accommodation(s).

Please click here for more information about the CCA Disability Accommodation Policy, including information on Support and Service Animals.

No pets are currently allowed on campus. If you are an employee with a disability and are requesting to bring a support or service animal to campus, please email hr@cca.edu. More information about the college's current policy on support and service animals can be found here.

Workers’ compensation insurance provides coverage for medical, surgical, and hospital services necessary for treatment of employees who suffer work-related injuries or disabilities. It also provides partial compensation for time lost from work if the employee is hospitalized or unable to work for more than one week. CCA employees must immediately notify their supervisor and Human Resources when a work-related injury or illness occurs, no matter how minor. The college wants its employees to receive proper and timely care.

Strict guidelines exist for properly reporting illness and injuries. Delays in reporting can result in postponement in or nonpayment of treatment. As an injured worker, it is your responsibility to report accurate and timely information.

Procedures

• Notify Human Resources (see Meet the HR Team for any work-related injury or illness which occurs). A Human Resources representative will assist in determining the required course of treatment. Should the injury or illness occur after regular business hours, or if immediate medical attention is required, contact Public Safety for assistance 415.621.239.
• In some cases, first aid will be all that is needed, and HR will complete an injury report to keep on file.
• If medical treatment is required or desired, the injured employee will be referred to one of the medical facilities listed below. Human Resources will provide the necessary forms and authorization for treatment.

Employees have the right to predesignate a personal physician for the treatment of work-related injuries. All predesignation forms are kept on file in Human Resources. If the employee indicates they have predesignated a personal physician, please contact Human Resources at 415-703-9550 for further assistance.

Note: If a student or campus visitor is injured, report it to the Student Affairs Office or a Public Safety officer.

Authorized Medical Treatment Centers - San Francisco Campus

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CCA now partners with Vault Verify to handle all incoming requests for employment, income and social service verifications for current and former CCA employees. Please see below for more information on this service.

What is Vault Verify?

Vault Verify is a secure, automated employment and income verification service.

What types of organizations typically request verification?

Examples of organizations include banks, mortgage lenders, property management firms and leasing agents.

What information would I provide to a verification requester?

To obtain verification of employment and/or income, please visit www.vaultverify.com and use our CCA code 42973.

Are employees able to access their own information?

Yes, as an employee you may access the Vault Verify employee portal to view your own information online by visiting: https://vaultverify.com/VVApp/EP.aspx. Additionally, you can call 415-703-9550 and press option 4 for employment verifications or email employmentverifications@cca.edu.

First time visitors to the Vault Verify site will be required to register prior to accessing the portal. Registration may be completed by clicking on the Register Now button. During registration you will be asked to confirm our company code, your social security number, name, employee ID number and to provide an email address that you would like to associate with your access. Once the registration process is complete, an email will be delivered to you by Vault Verify providing access to your employee portal environment.

Who do I contact if I have additional questions about my employment verification?

Please email employmentverifications@cca.edu or call (415) 703-9550 and select option 4 for employment verifications.

CCA complies with San Francisco's Lactation in the Workplace Ordinance. Please reference CCA Lactation Accommodation Policy for information including how to request for an accommodation.

There are two lactation locations on the San Francisco campus designated as a lactation space.

The first lactation location is located on the first floor of the 80 Carolina building down the hallway to the right of the elevator in room 118. A code to this room can be requested from Human Resources.

The second lactation location is located in the main building (1111 Eighth Street) between rooms 101 & 102Al. A code to this room can be requested from Human Resources.